Ballarat event planning toolkit

Got a great event idea but not sure where to start?

We can help with that.

The documents below make up our event toolkit – everything you need to organise your event, let people know about it, and to measure your success afterwards.

City of Ballarat Event Toolkit

Part A - Event Planning and Management

If you're looking for information on available grants, please visit our Grants page.

Part B - Event Compliance

The following permits or approvals may be required at a community event.

Please click on the following items for useful related links.

Booking of public open space

Fireworks and pyrotechnics

Food registration/approval

Food Vendor and Event Organisers' Guide

Itinerant sales/commercial activity

Marine safety

Liquor licenses

Noise

The Australasian Performing Right Association (APRA) and Phonographic Performance Company of Australia (PPCA)

Places of Public Entertainment (PoPE)

Public Liability

Signage

Toilet Facilities

Civil Aviation Safety Authority (CASA)

Part C - Event Marketing
(ATDW is the Australian Tourism Data Warehouse - the national online database for tourism and event information.)

Part D - Post Event Reporting

Other useful links and information

Crowd control and venues and events
Department of Health Code of Practice for running safer music festivals and events
Page 10-12: Security ratio
Page 15: First aid ratio
Page 17: Music festivals and noise management
Page 19, table 4: Toilet ratio
First aid
The appropriate number of qualified on-site first aid and medical personnel can be estimated using the following formula:
- Two Level 2 First Aid qualified people for events catering for less than 500 patrons
- Two Level 2 First Aid qualified people (or higher) for each additional 1,000 patrons up to 5,000
- One Level 2 First Aid qualified person for each additional 1,000 over 5,000 patrons
Pegging guide
Smart guide for outdoor events
Waste management guide for events

Page topics

Events