Ballarat event planning toolkit

Town Hall at Christmas at dusk

Got a great event idea but not sure where to start? 

We can help with that.  

The documents below make up our event toolkit – everything you need to organise your event, let people know about it, and to measure your success afterwards.  

Download a copy of the City of Ballarat Event Toolkit

Complete the event application form online

Part A - Event planning and management

If you're looking for information on available grants, please visit our grants page

Part B - Event compliance

The following permits or approvals may be required at a community event.

Please have a look at the following items for useful related links.

Booking of public open space

Fireworks and pyrotechnics

Food registration/approval

Food Vendor and Event Organisers' Guide

Itinerant sales/commercial activity

Marine safety

Liquor licenses  


The Australasian Performing Right Association (APRA) and Phonographic Performance Company of Australia (PPCA) 

Places of Public Entertainment (PoPE)

Public liability  


Read Hire and Rental's Code of Practice for Portable Toilets

Civil Aviation Safety Authority (CASA)

Part C - Event marketing
(ATDW is the Australian Tourism Data Warehouse - the national online database for tourism and event information.) 

Part D - Post event reporting

Other useful links and information