Committees
Quick Tasks
Delegated committees
Delegated committees are established by Council under section 63 of the Local Government Act 2020 (the Act) through an Instrument of Delegation.
The Instrument of Delegation allows the Committee members to exercise the power to make certain decisions 'as if it were Council'.
City Partnerships Delegated Committee
Associated document(s)
Officer Representative
Pete Appleton – Executive Manager Engaged Communities
2026 members
All 9 Councillors
Meeting frequency
Minimum once per year
Agendas and Minutes
Meetings are closed to the public in accordance with Section 66 of the Local Government Act 2020
Contracts Approval Delegated Committee
Associated document(s)
Officer Representative
Lorraine Sendall – Executive Assistant Director Corporate Services
2026 members
- Cr Ben Taylor (Chairperson)
- Cr Tess Morgan
- Cr Ted Lapkin
Meeting frequency
Occurs fortnightly as required, on every second Wednesday at 1:00pm.
Agendas and Minutes
Meetings are closed to the public in accordance with Section 66 of the Local Government Act 2020
Grant Allocations Delegated Committee
Associated document(s)
Officer Representative
Dependent on Grant stream
2026 members
All 9 Councillors
Meeting frequency
Occurs monthly as required, on every third Wednesday at 6:30pm.
Agendas and Minutes
Meetings are closed to the public in accordance with Section 66 of the Local Government Act 2020.
20 August 2025 Grant Allocations Delegated Committee Meeting Minutes
9 July 2025 Grant Allocations Delegated Committee Meeting Minutes
25 June 2025 Grant Allocations Delegated Committee Meeting Minutes
Planning Delegated Committee
Associated document(s)
Officer Representative
Natalie Robertson – Director Development and Growth
2026 members
All 9 Councillors
Meeting frequency
Occurs every second Wednesday of the month at 6:30pm.
Agendas and Minutes
View 2025 Planning Delegated Committee Meeting Agendas and Minutes
Community asset committees
Community asset committees are established under section 65 of the Act by Council to manage a community asset in the municipal district.
Under section 47(1) of the Act, the Chief Executive Officer through an Instrument of Delegation, may delegate to the members of a community asset committee the power to make certain decisions on behalf of the organisation relating to management of a community asset in the municipal district.
Councillor representative(s) are not required on community asset committees.
Ascot Hall
Associated document(s)
Officer Representative
Pete Appleton – Executive Manager Engaged Communities
2026 members
- Peter Wrigley
- Stuart Sobey
- Geoff Dean
- Ivan Thomas
- Bruce Spittle
- Ian Thomas
- Marg Thomas
- Norman Grills
- Keith Mason
- Joanne Wrigley
- Julie Spittle
- Fiona Blair
Brown Hill Hall
Associated document(s)
Officer Representative
Pete Appleton – Executive Manager Engaged Communities
2026 members
- Dianne Eden
- Merrilyn Harlock
- Reg Eden
- Kevin Norman
- Karen Norman
- Miles Hingston
- John Morris
- David Eden
- Ken Nicholls
Buninyong Hall
Associated document(s)
Officer Representative
Pete Appleton – Executive Manager Engaged Communities
2026 members
- Miranda Donald
- Sonya Sutcliffe
- Mark Jones
- Sharon Develyn
- Adam Turnball
- Leonie Everdeen
- Susan Pilbeam
- Ron Gilchrist
- John Clark
- Claire McKenna
- Martine Foerg
Burrumbeet Soldiers Memorial Hall
Associated document(s)
Officer Representative
Pete Appleton – Executive Manager Engaged Communities
2026 members
- Paul Beechey
- Bernard Hyland
- Brendan Cahill
- Ian Smith
- Gwen Smith
- Angela Smith
- Ian Marshall
- Shirley Marshall
- Lauren Briody
- Jasmine Walton
- Nick Renter
Cardigan Village Community Hall
Associated document(s)
Officer Representative
Pete Appleton – Executive Manager Engaged Communities
2026 members
- Francis Litwin
- Mary Tipping
- Heather Wood
- Wendy Gottlieb
- Rebecca Black
- Neil Black
Invermay Recreation Reserve
Associated document(s)
Officer Representative
Pete Appleton – Executive Manager Engaged Communities
2026 members
- Geoffrey Fraser
- Ruth Nunn
- Ian Martin
- Peter Nunn
- Lachlan Pryor
- Jabez Armstrong
- Rod McDonald
- Andrew Le Marshall
Miners Rest Mechanics Institute Community Hall
Associated document(s)
Officer Representative
Pete Appleton – Executive Manager Engaged Communities
2026 members
- Peter Loader
- Karen Grose
- Diane Jennings
- Lynette Rock
- Bill Loader
- Margaret Adams
- Jack Miller
Scotsburn Community Hall
Associated document(s)
Officer Representative
Pete Appleton – Executive Manager Engaged Communities
2026 members
- Graham Shearer
- Phillip Allen
- Gabrielle Murphy
- Roland Nam
- Celia Burnham
- Bill Whiteside
- Darryl Palmer
- John Allen
Sebastopol RSL Hall
Associated document(s)
Officer Representative
Pete Appleton – Executive Manager Engaged Communities
2026 members
- Des Hudson
- Margaret Cottell
- Marlie Feeney
- Mark Azzopardi
Warrenheip Memorial Hall
Associated document(s)
Officer Representative
Pete Appleton – Executive Manager Engaged Communities
2026 members
- Julie Blackmore
- Angela Beattie
- Emma Carter
- Malcolm McCann
- Julian Prendergast
Advisory committees
Advisory committees provide advice and recommendations on strategic matters to help inform Council decision-making.
Membership usually comprises of community and organisational representatives that live, work, and/or study in the City of Ballarat and have the necessary skills and expertise to contribute to fulfilling the purpose of the committee.
Councillor representative(s) hold membership on advisory committees and are appointed by resolution of Council at the end of each year.
Advisory committees have no delegated powers to act in place of Council. The recommendations of advisory committees have no standing unless they are adopted by Council at a formal meeting.
Ballarat Friends of Ainaro Community Advisory Committee
Associated document(s)
Officer Representative
John Drennan - Intercultural Partnerships Officer
2026 Councillor Representative(s)
- Cr Des Hudson (Chairperson)
Meeting Records
- 17 November 2025 - Ballarat Friends of Ainaro Community
- 20 October 2025 - Ballarat Friends of Ainaro Community
- 18 August 2025 - Ballarat Friends of Ainaro Community
- 21 July 2025 - Ballarat Friends of Ainaro Community
- 16 June 2025 - Ballarat Friends of Ainaro Community
- 19 May 2025 - Ballarat Friends of Ainaro Community
- 28 April 2025 - Ballarat Friends of Ainaro Community
- 17 February 2025 - Ballarat Friends of Ainaro Community
Ballarat Heritage Advisory Committee
Associated document(s)
Officer Representative
Annabel Neylon - Coordinator Heritage
2026 Councillor Representative(s)
- Cr Ted Lapkin (Chairperson)
- Cr Samantha McIntosh
Meeting Records
Disability Advisory Committee
Associated document(s)
Officer Representative
Meg Lawton - Community Inclusion Officer
2026 Councillor Representative(s)
- Cr Damon Saunders (Chairperson)
- Mayor Cr Tracey Hargreaves
Meeting Records
Intercultural Advisory Committee
Associated document(s)
Officer Representative
John Drennan - Intercultural Partnerships Officer
2026 Councillor Representative(s)
- Cr Samantha McIntosh (Chairperson)
- Mayor Cr Tracey Hargreaves
Meeting Records
Koorie Engagement Action Group Advisory Committee
Associated document(s)
Officer Representative
Lenka Vanderboom - Aboriginal Community Liaison Officer
2026 Councillor Representative(s)
- Cr Tess Morgan (Co-chair)
- Mayor Cr Tracey Hargreaves
Meeting Records
- 13 November 2025 - Koorie Engagement Action Group
- 9 October 2025 - Koorie Engagement Action Group
- 11 September 2025 - Koorie Engagement Action Group
- 14 August 2025 - Koorie Engagement Action Group
- 10 July 2025 - Koorie Engagement Action Group
- 12 June 2025 - Koorie Engagement Action Group
- 8 May 2025 - Koorie Engagement Action Group
- 10 April 2025 - Koorie Engagement Action Group
- 14 March 2025 - Koorie Engagement Action Group
LGBTIQA+ Advisory Committee
Associated document(s)
Officer Representative
Sez Lothian - Community Inclusion Officer LGBTIQA+
2026 Councillor Representative(s)
- Mayor Cr Tracey Hargreaves (Chairperson)
- Cr Jay Morrison
Meeting Records
Stakeholder reference groups
Stakeholder reference groups are a communicative forum between key stakeholders and City of Ballarat officers to ensure the views and opinions of the City of Ballarat community are considered.
Stakeholder reference groups usually comprise of members from relevant external associations and community groups, and are more operational in nature.
Councillor representative(s) hold membership on stakeholder reference groups and are appointed by resolution of Council at the end of each year.
Stakeholder reference groups have no delegated powers to act in place of Council, and decision-making processes are not required.
Arch of Victory Avenue of Honour Stakeholder Reference Group
Associated document(s)
Officer Representative
Luke Ives - Executive Manager Operations
2026 Councillor Representative(s)
- Cr Ted Lapkin (Chairperson)
- Cr Samantha McIntosh
Meeting Records
Ballarat Airport Stakeholder Reference Group
Associated document(s)
Officer Representative
John Hartigan - Airport Manager and Program Development Officer
2026 Councillor Representative(s)
- Cr Samantha McIntosh (Chairperson)
- Cr Jim Rinaldi
Meeting Records
Ballarat Major Events Precinct Stakeholder Reference Group
Associated document(s)
Officer Representative
Mark Patterson - Executive Manager Recreation Services
2026 Councillor Representative(s)
- Cr Des Hudson (Chairperson)
- Cr Jay Morrison
Meeting Records
Ballarat Regional Soccer Facility
Associated document(s)
Officer Representative
Mark Patterson - Executive Manager Recreation Services
2026 Councillor Representative(s)
- Cr Des Hudson (Chairperson)
Meeting Records
Lake Learmonth Stakeholder Reference Group
Associated document(s)
Officer Representative
Luke Ives - Executive Manager Operations
2026 Councillor Representative(s)
- Cr Jim Rinaldi (Chairperson)
Meeting Records
Lake Wendouree and Gardens Stakeholder Reference Group
Associated document(s)
Officer Representative
Bernard Blood - Supervisor Lake Wendouree
2026 Councillor Representative(s)
- Cr Samantha McIntosh (Chairperson)
- Cr Ben Taylor
Meeting Records
Ballarat West Precinct Structure Plan and Development Contributions Plan Review Stakeholder Reference Group
Associated document(s)
Officer Representative
Chris Duckett - Manager Sustainable Growth
2026 Councillor Representative(s)
- Cr Ben Taylor (Chairperson)
- Cr Jay Morrison
- Cr Samantha McIntosh
Meeting Records
Other Committees
Audit and Risk Committee
Associated document(s)
2026 independent members
- Jeff Rigby
- John Watson
- Jason Hargreaves
- Tara Heard
2026 Councillor Representative(s)
- Mayor Cr Tracey Hargreaves
- Cr Ted Lapkin
- Cr Jim Rinaldi
2026 Meeting frequency
March, June, September, October, December
Cemetery Trust Committee
Officer Representative
Michael Hynes - Executive Manager Property and Facilities
2026 Councillor Representative(s)
All 9 Councillors
Meeting frequency
Annually - 2026 date TBC