Council documents available

Inspection of documents

Overseas and interstate travel

Read the Register of Overseas and Interstate Travel taken by any councillors or member of staff in the last 12 months.

Agendas and minutes

You can find 2024 agendas and minutes of Council Meetings on our 2024 Agendas and Minutes Page or in the Agendas and Minutes Archive page for those from 2019-2023.  Please contact Governance team on or 5320 5875 if you are unable to access relevant agendas and minutes, or need something prior to these dates.
Past resolution of Council 

Search past Council resolutions online by searching key words or dates.

Please note that only resolutions from 1 January 2016 are available with our online search. For any resolutions before this date, please contact our Governance team on

Resolutions are uploaded once the minutes are confirmed at the following Council Meeting.

Committee minutes and agendas

You can find committee minutes and agendas on our Committees Page.


public register of delegations must be made available under section 11(8) of the Local Government Act 2020.


A document containing details of all leases involving land which were entered into by the Council as lessor, including the lessee and the terms and the value of the lease is available upon request. Please reach out to

Authorised officers

A register must be maintained under section 224(1A) of the Local Government Act 1989 of authorised officers appointed under that section. 

Donations and grants

The donations and grants that have been made by the Council in the past 12 months, including the names of persons who, or bodies which, have received a donation or grant and the amount of each donation or grant.


A Register of Gifts received by Councillors and staff during their work.

Personal Interest Returns

In accordance with Section 135 of the Local Government Act 2020 and Regulation 10 of the Local Government (Governance and Integrity) Regulations 2020, the City of Ballarat provides a summary of Personal Interest Returns submitted by Councillors, members of Delegated Committees, the Chief Executive Officer and Nominated Officers.

Election campaign donations

View election campaign donations for the 2020 Local Government election.

Election request information register

Requests for information by councillor candidates during the 2020 Council elections.

Need more information?

Email or call us on 5320 5875.