Committees
Quick Tasks
Delegated Committees
Delegated Committees are those which are established by Council under section 63 of the Local Government Act 2020 (the Act) that exercises a power, or performs a duty or function, of the Council that has been delegated to that Committee under any Act.
The members of a Delegated Committee's decision-making powers are limited to those matters covered in the Instrument of Delegation. When Council delegates to members of a Delegated Committee, it allows the Committee members to exercise the power to make certain decisions ‘as if it were Council’.
| Committee | Terms of Reference/ Delegation | Council Officer Responsible | Members | Meeting dates | Agendas and Minutes |
| Community Impact Grant Allocations Delegated Committee | Peter Appleton – Executive Manager Engaged Communities | David Harris Dr Samantha Fabry Sofia Fiusco Cr Des Hudson Cr Daniel Moloney Cr Tracey Hargreaves | Quarterly meetings | View March 23 Community Grant Allocations Delegated Committee Agenda | |
| Tourism Events Grant Allocations Delegated Committee | Tourism Events Grant Allocations Delegated Committee Terms of Reference | Jeff Johnson – Executive Manager Events and the Arts | Cr Tracey Hargreaves Cr Peter Eddy Cr Daniel Moloney | Monthly meetings | |
| Contracts Approval Delegated Committee | Lorraine Sendall – Executive Assistant Director Corporate Services | Cr Ben Taylor Cr Mark Harris Cr Peter Eddy | Meetings will run every second Wednesday if needed, from 18 January 2023.
| Meetings are closed to the public in accordance with Section 66 of the Local Government Act 2020. | |
| Her Majesty’s Theatre Board Delegated Committee | Jeff Johnson - Executive Manager Arts and Events
| Peter Zala Ronald Harrington Timothy Gay Virginia Wise Stephen Bigarelli Bridget Aitchinson Coady Green Andrea Brown Kerry Watson Cr Daniel Moloney Cr Samantha McIntosh
| Meetings on the first Monday of each month. | Next Meeting is 5 June 2023. | |
| Planning Delegated Committee | Natalie Robertson – Director Development and Growth | All Councillors | Meetings 8 February 2023 | View Planning Delegated Committee Meeting Agendas and Minutes here | |
| City Partnerships Delegated Committee | City Partnerships Delegated Committee Terms of Reference | Peter Appleton – Executive Manager Engaged Communities | All Councillors | Minimum once per year. 10 May 2023 | Meetings are closed to the public in accordance with Section 66 of the Local Government Act 2020. Minutes from Meetings held on 10 May, 24 May, and 12 July are included in the 26 July 2023 Council Meeting Agenda. |
Community Asset Committees
A Community Asset Committee is a Committee established by Council to manage a community asset in the municipal district. Section 47 (1) of the Act allows the Chief Executive Officer may by Instrument of Delegation delegate any power, duty or function of the Council that has been delegated to the Chief Executive Officer by the Council to the members of a Community Asset Committee.'
Peter Appleton – Executive Manager Engaged Communities is the Council Officer responsible for all Community Asset Committees.
| Community Asset Committee | Terms of Reference | Members |
| Ascot Hall Community Asset Committee | Ascot Hall Community Asset Committee Terms of Reference | Peter Wrigley Stuart Sobey Geoff Dean Ivan Thomas Bruce Spittle Ian Thomas Marg Thomas Norman Grills Keith Mason Joanne Wrigley Julie Spittle Fiona Blair |
| Brown Hill Hall Community Asset Committee | Brown Hill Hall Community Asset Committee Terms of Reference | Scott Antonio Dianne Eden Merrilyn Harlock Reg Eden Steve Holmes Keith Norman Karen Norman Miles Hingston |
| Buninyong Community Hall Asset Committee | Buninyong Community Hall Asset Committee Terms of Reference | Simon Dennis Miranda Donald Sonya Sutcliffe Mark Jones Sharon Develyn Adam Turnball Ann Gooding Leonie Everdeen |
| Burrumbeet Soldiers Memorial Hall Community Asset Committee | Burrumbeet Soldiers Memorial Hall Asset Committee Terms of Reference | Paul Beechey Bernard Hyland Brendan Cahill Ian Smith Gwen Smith Angela Smith Ian Marshall Shirley Marshall Lauren Briody Jasmine Walton |
| Cardigan Village Centre Community Asset Committee | Cardigan Village Community Asset Committee Terms of Reference | Francis Litwin Blake Curran Bev Penberthy Mary Tipping |
| Invermay Recreation Reserve Community Asset Committee | Invermay Recreation Reserve Terms of Reference | Geoffrey Fraser Ruth Nunn Ian Martin Ian Daniel Peter Nunn Lachlan Pryor Jabez Armstrong |
| Miners Rest Mechanics Institute Hall Community Asset Committee | Miners Rest Hall Community Asset Committee Terms of Reference | Peter Loader Karen Grose Diane Jennings Lynette Rock Bill Loader Margaret Adams Jack Miller |
| Scotsburn Community Hall Asset Committee | Scotsburn Community Hall Asset Committee Terms of Reference | Graham Shearer Phillip Allen Gabrielle Murphy Roland Nam Celia Burnham Bill Whiteside Darryl Palmer Nigel Prior John Allen |
| Sebastopol RSL Hall Community Asset Committee | Sebastopol Hall Community Asset Committee Terms of Reference | Cr Des Hudson Margaret Cottell Marlie Feeney Mark Azzopardi |
| Warrenheip Hall Community Asset Committee | Warrenheip Hall Community Asset Committee Terms of Reference | Julie Blackmore Angela Beattie Emma Carter Malcolm McCann Julian Prendergast |
Advisory Committees
Advisory Committees provide particular expertise to help Council make decisions, however they do not have any formal delegated powers to act in place of the Council. The recommendations of Advisory Committees have no legal standing unless they are adopted by Council at a formal meeting.
|
Advisory Committee |
Terms of Reference |
Council Officer Responsible |
Councillor Members 2023 |
|
Ballarat Friends of Ainaro Community Advisory Committee |
Ballarat Friends of Ainaro Community Advisory Terms of Reference |
John Drennan – Intercultural Partnerships Officer |
Cr Peter Eddy |
|
Ballarat Heritage Advisory Committee |
James Guy - Executive Manager Economic Growth |
Cr Samantha McIntosh Cr Amy Johnson |
|
|
Ballarat Regional Soccer Facility Advisory Committee |
Ballarat Regional Soccer Facility Advisory Committee Terms of Reference |
Mark Patterson - Executive Manager Recreation Services |
Cr Des Hudson |
|
Disability Advisory Committee |
Pete Appleton - Executive Manager Engaged Communities |
Cr Amy Johnson |
|
|
Intercultural Advisory Committee |
John Drennan - Intercultural Partnerships Officer |
Cr Belinda Coates |
|
|
Koorie Engagement Action Group Advisory Committee |
Koorie Engagement Action Group Advisory Committee Terms of Reference |
Lenka Vanderboom - Aboriginal Community Liaison Officer |
Cr Belinda Coates |
|
LGBTIQA+ Advisory Committee |
Sez Lothian - Community Inclusion Officer LGBTIQA+ |
Cr Daniel Moloney Cr Belinda Coates |
Stakeholder Reference Groups
|
Stakeholder Reference Group |
Terms of Reference |
Council Officer Responsible |
Councillor Members 2023 |
|
Arch of Victory Avenue of Honour Stakeholder Reference Group |
Arch of Victory Avenue of Honour Stakeholder Reference Group Terms of Reference |
Luke Ives - Executive Manager Operations |
Cr Samantha McIntosh |
|
Ballarat Airport Stakeholder Reference Group |
Ballarat Airport Stakeholder Reference Group Terms of Reference |
John Hartigan - Airport Manager and Program Development Officer |
Cr Peter Eddy |
|
Ballarat Major Events Precinct Stakeholder Reference Group |
Ballarat Major Events Precinct Stakeholder Reference Group Terms of Reference |
Mark Patterson - Executive Manager Recreation Services |
Cr Daniel Moloney Cr Peter Eddy |
|
Lake Learmonth Stakeholder Reference Group |
Luke Ives - Executive Manager Operations |
Cr Peter Eddy |
|
|
Lake Wendouree and Gardens Stakeholder Reference Group |
Lake Wendouree and Gardens Advisory Committee Terms of Reference |
Bernard Blood - Supervisor Lake Wendouree |
Cr Samantha McIntosh Cr Daniel Moloney |
|
Tourism Events Stakeholder Reference Group |
Tourism Events Stakeholder Reference Group Terms of Reference |
Jeff Johnson - Executive Manager Events and the Arts |
Cr Daniel Moloney Cr Peter Eddy |
Other Committees
| Committee | Council Officer Responsible | Community Representatives | Councillor Members 2023 | Meeting |
| Audit and Risk Committee Charter | Sarah Anstis - Statutory Compliance Officer | John Watson Jason Hargreaves Jeff Rigby | Cr Mark Harris Cr Des Hudson Cr Amy Johnson | Quarterly |
| Cemetery Trust Committee | Michael Hynes - Executive Manager Property and Facilities | Nil | All Councillors | Annually Next Meeting |