Regional Certifying Body - Grampians


In the Grampians region the City of Ballarat is the Regional Certifying Body for assessing employer nominations sponsoring skilled migrants for permanent residency.  Council has an electronic system to reduce time spent on this process by employers. 

The Grampians region geographically covers the local government areas of the City of Ballarat and the shires of Hepburn, Pyrenees, Moorabool and Golden Plains.

Documentation, Fee & ProcessTop of document.

The following information is provided to assist employers sponsoring skilled migrants for permanent residency. The information below relates to the process of gaining approval from the Regional Certifying Body.

  1. Department of Immigration Application - Form 1404 
  2. If using a Migration Agent, provide an authority with the Department of Immigration -Form 956.
  3. Evidence to support your application. (See details below)
  4. Application fee:  Non-refundable application processing fee of $850 (Inc. GST)

Once you have sufficient documentation you are able to lodge your nomination electronically via the City of Ballarat e-Services system.

  1. Register as an e-Services user.
  2. Log in and submit your nomination.   

For further assistancewith lodging an employer nomination to the Regional Certifying Body please contact the City of Ballarat on 5320 5180 or via email at


Evidence to Support ApplicationTop of document.

1.     Genuine need for a paid employee in the position as nominated.

  • Attach a broad organisational structure which indicates where this position sits within the organisation. (Note include full time, part time, casual, apprentices, trainees and volunteer staff )
  • Attach a position description
  • Attach a letter of offer or employment contract– (draft letter if the nominee is not yet known) 
  • Attach a statement to indicate why the position has become available AND why the position is necessary for the business to operate effectively. 

2.     Evidence that the position cannot be filled by an Australian citizen or permanent resident who is living in the same local area where the nominated position exits.

  • Attach evidence of labour marked testing undertaken within the last six months. Evidence can be copies of prominent advertisements that have been distributed within the Grampians Region. These may include newspapers, trade papers, industry newsletters, recognised on-line job vacancy sites and websites.
    **At least three such examples from 3 different media sources must be provided.
  • Provide supporting documentation describing how the nominator has made genuine attempts to fill the position with a person from the local labour market and has been unable to do so.  Documentation detailing the results of selection exercises undertaken is helpful.

3.     That the terms and conditions of employment applicable to the position will be similar to the terms and conditions that are provided to or would be provided to an Australian citizen or Australian permanent resident undertaking the same work at the same location.

  • If there is an existing worker within the business who is an Australian Citizen or permanent resident performing the same or closely related occupation include documentation showing the salary, entitlements and other conditions afforded to that worker. Attach evidence to show how the salary has been determined such as an award, enterprise agreement, collective agreement or common law contract.


  • If there is no existing worker performing the same or closely related occupation provide evidence that the nomine will be paid the market rate.  This may include copies of advertisements for the same or closely related occupation indicating a comparable salary level within the same region, evidence that the salary and conditions offered meets the minimum working conditions stipulated by the relevant Commonwealth or State Government industrial instrument.

4.     Additional requirements for a new business operating less than 12 months:

  • Attach a copy of ABN certification and registration with ASIC
  • Evidence of lease or purchase of building and equipment
  • Evidence of availability of funding
  • Photos of business premises outside and inside


5.    Note: Changes from 1 July 2017 for RSMS Visa:

  • Occupations lists: The STSOL will be further reviewed based on advice from the Department of Employment. The Medium and Long Term Strategic Skills List (MLTSSL) will be revised based on outcomes from the Department of Education and Training’s 2017-18 Skilled Occupations List (SOL) review.
  • English language requirements: A requirement of an International English Language Testing System (IELTS) (or equivalent test) score of 6 in each component.
  • Age: A maximum age requirement of 45 at the time of application will apply to Direct Entry stream applicants. A maximum age requirement of 50 at the time of application will continue to apply to Temporary Residence Transition stream applicants.

6.  Note: Changes by December 2017 for RSMS Visa:

  • The Department of Immigration and Border Protection (the Department) will commence the collection of Tax File Numbers for these visa holders, and data will be matched with the Australian Tax Office’s records to ensure that visa holders are not paid less than their nominated salary.
  • The Department will commence the publication of details relating to sponsors sanctioned for failing to meet their obligations under the Migration Regulation 1994 and related legislation.

7.  Note:  Changes from March 2018 for RSMS Visa:

  • For RSMS visa: The MLTSSL will now apply, with additional occupations available to support regional employers for the RSMS.
  • Minimum market salary rate: Employers must pay the Australian market salary rate and meet the Temporary Skilled Migration Income Threshold.
  • Residency: The permanent residence eligibility period will be extended from two to three years.
  • Work experience: At least three years’ relevant work experience.
  • Age: All applicants must be under the maximum age requirement of 45 at the time of application.
  • Training requirement: a strengthened training requirement for employers to contribute towards training Australian workers.